Meetings: the aftermath
It sounds obvious but if you have a meeting you should always come prepared with your laptop or a pen & paper to take notes. When you talk to someone about something important it can be hard to remember what you've discussed when you get back to working on other stuff right after.
How about sending a follow up email to your sparring partner (& other relevant people) to state the outcome of your conversation and the steps that have to be taken as a result?